Step by Step
HOW IT WORKS
Meter reading based cost tracking. Simple, accurate, automatic.
Meter reading based cost tracking. Simple, accurate, automatic.
Add your printers from our pre-built database of 14+ brands and 50+ models — HP, Canon, Ricoh, Kyocera, Konica Minolta, Brother, Xerox, Sharp, Toshiba, Epson, Samsung, Lexmark, Pantum, OKI. Select machine type (Laser/Inkjet), print type (B&W/Color), enter serial number and purchase details. Don't see your model? Add it as a custom entry.
When you install a new toner cartridge, enter the current A4 and A3 meter readings from your machine's counter. Add the toner cost, brand (original or compatible), model number, and supplier name. For color machines, each CMYK color is tracked independently — cyan, magenta, yellow, and black each have their own lifecycle.
When the toner runs out and you install a new one, simply enter the new opening readings. The system automatically closes the previous toner entry using your new readings as its closing readings. This is the "auto-carry forward" — no manual closing needed. The cost per print is calculated instantly: Toner Cost ÷ (A4 prints + A3 prints × 2).
Drum, blade, PCR, developer, fuser, transfer belt, waste toner box — any spare part uses the same meter reading logic. Enter the opening reading when you install the part, and the cost. When you replace it, the new part's opening reading automatically closes the old one. Cost per print is calculated for each part separately.
Every time a service engineer visits, log the service charge, engineer name, work description, and current meter readings. The previous service period closes automatically. You'll see exactly how much each service visit costs per page printed between visits.
Your dashboard shows the complete picture for each machine: Total Cost = Toner/print + Parts/print + Service/print. For color machines, you get a full CMYK breakdown showing per-color cost contribution. A4 and A3 costs are calculated separately (A3 = 2× A4 cost).
Smart alerts notify you when toner is running low, spare parts need replacement, or a service visit is overdue. Compare costs across machines, track monthly trends, and export everything as PDF, CSV, or print directly. Your complete machine lifecycle history is available in a chronological timeline.
A3 paper is double the size of A4. One A3 print uses approximately twice the toner of an A4 print.
Cost per A4 = Total cost ÷ equivalent A4 prints. This is your base reference cost.
Total equivalent A4 prints = A4 prints + (A3 prints × 2). This normalizes all printing to one unit.
Cost per A3 = A4 cost × 2. Because one A3 page uses double the resources of A4.
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